PT Social Media Policy

Last Update: 12/01/2023

Fighting Fit Personal Training (FFPT) understand that everyone involved in the fitness industry must recognise that the responsibility to safeguard exists both inside and out of the gym. Instructors, assistant instructors and volunteers within Fighting Fit Personal Training must take responsibility for ensuring this happens.

Fighting Fit Personal Training should:

  1. Refrain from publishing comments about other gyms, clubs, participants or instructors and any controversial or potentially inflammatory subjects.
  2. Avoid hostile or harassing communications in any posts or other online communications. Harassment is any offensive conduct based on a person’s race, sex, gender identity, national origin, colour, disability, age, sexual orientation, veteran status, marital status, religion or any other status identified by The Equality Act 2010.
  3. Identify all copyrighted or borrowed material with citations and links. When publishing direct paraphrased quotes, thoughts, ideas, photos or videos, give credit to the original publisher or author.
  4. If it maintains a website, blog, chat room, video-sharing site, bulletin board or other social media that promotes its club, FFPT should remember they are responsible for reviewing responses to online posts and resolving any concerns about the propriety of the responses before they are posted.
  5. If a blogger or any other online participant posts an inaccurate, accessory or negative comment about the Gym or anyone associated with the Gym, do not respond to the post and contact regulatory body for guidance.

All Instructors, Employees or Volunteers, whether full-time or part-time, must not:

  1. Use text or emails for personal conversations, sending pictures, jokes or other items of a personal nature or engage in any ‘banter’ or comments with or about children at the Gym.
  2. Use the internet or web-based mobile phones or other forms of communication to send personal messages of a non-training-related nature to a child or young person.
  3. Respond to emails or texts from young people other than those directly related to training matters.
  4. Use language that is directly (or could be misinterpreted as being) racist, sexist, derogatory, threatening, abusive or sexualised in tone.
  5. Accept as a friend, a young student or any person employed or volunteering at the Gym who is under 18 years of age on social networking sites.
  6. Share your own personal social networking sites with children or young people involved at the Gym or ask them to be your ‘friend’.
  7. Make contact with children or young people known through the Gym outside of the training context on social networking sites.
  8. Post personal comments in relation to the management or operation of the Gym, association officials, instructors, children, parent/guardians or other gyms or any family members of those groups.
  9. Delete any inappropriate text or email messages sent to you as they may form part of any subsequent investigation.

Parent Guidance:

Know who Fighting Fit Personal Training’s Designated Safeguarding Lead (DSL / Welfare Officer) is and how to contact them if you have any concerns about the content of club web pages or in relation to the welfare of your child.
Ensure you are aware of how instructors, managers and other members of the Gym should communicate with your child.
Show an interest in the communications between the Gym, you and your child. Open communication about club activities/issues often means that concerns are picked up early and issues can be resolved more easily.
Understand the Gym’s communication practices. If the Gym uses text messages or emails as a source of communication you may request to be copied into anything sent to your child.
Ensure your child understands that they should tell someone that they trust about communications that make them feel uncomfortable or when they’ve been asked not to tell their parent/carer or instructor about the communication.
Remember as a parent/carer of a child at the Gym you and your child are responsible for and need to abide by the Gym policy regarding comments that you place online about the Gym or instructors, other participants and any parents or visitors to the Gym.
Inform Fighting Fit Personal Training Designated Safeguarding Lead (DSL) as soon as possible if you or your child receives any inappropriate communication from any member of staff/volunteer or other person associated with the Gym and save the communication.
Parents must not use social media to speak ill of the Gym or any staff or associates or to comment on students, training or competitions.
Parents must not reveal any information they may have received about a participant.

Student’s Guidance. Students must not:

  1. Post, host, text or email things that are hurtful, insulting, offensive, abusive, threatening, or racist as this would go against Fighting Fit Personal Training’s rules and could also be against the law.
  2. Not post personal comments in relation to the management or operation of the Gym, instructors, students, opposition competitors, or any family members of those above.
  3. Engage in any personal communications, ‘banter’ or comments with staff/volunteers(s).
  4. Give out personal details online including mobile numbers, email addresses or social networking account access to people you don’t know well offline.
  5. Invite any adult involved with the Gym to become your friends online, or accept them as a friend on any social network site. They have been told they must not accept such invitations.
  6. Use internet, web-based, phone or any other form of communication to send personal messages of a non-training nature to any member of staff/volunteer at the Gym.
  7. Delete inappropriate text or email messages sent to you as they may form part of any subsequent investigation.
  8. Use inappropriate language.
  9. Reveal information about training and contractual agreements etc. using social media posts.

A breach of this policy will be considered by senior management as a potential case for gross misconduct which could result in expulsion from the Gym and potential reporting onward for regulatory disciplinary processes.

All reports of cyberbullying and other technology misuses will be investigated fully and may result in notification to the police where Fighting Fit Personal Training are obliged to do so.
Sanctions may include, but are not limited to, suspension, or banning from Fighting Fit Personal Training.
Everyone must be aware that in certain circumstances where a crime has been committed, they may be subject to a criminal investigation by the police over which Fighting Fit Personal Training will have no control.